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P&C Insurance
How ABC Insurance Responded to 300% More Leads Without Hiring
ABC Insurance automated lead routing and response with AI, handling 3x volume with the same team size while improving response time from 2 hours to 5 minutes.
Location
Houston, TX
Team Size
6-10
Time to Value
4 weeks
ROI
487% in first 6 months
The Challenge
Web form submissions jumped from 30/month to 120/month after launching Google Ads. Their 3-person team couldn't keep up, leading to 2-4 hour response times and lost opportunities.
Every lead required manual entry into Applied Epic, copy-paste into HubSpot, manual email response, and calendar booking back-and-forth—resulting in 6 hours/day spent on data shuffling instead of selling.
The Solution
AI Automation Systems
Voice Assistants
Tech Stack Integration
Technologies Used:
n8nVapi Voice AIApplied EpicHubSpot CRMRingCentral
The Results
Lead Response Time
Before:2-4 hours
After:< 5 minutes
96% faster
Lead Volume Handled
Before:100/month
After:300/month
300% increase
After-Hours Captures
Before:0%
After:100%
Complete coverage
Data Entry Time
Before:6 hrs/day
After:1 hr/day
83% reduction
Team Size Required
Before:3 + hiring planned
After:3 (no hiring)
$45K/year saved
Quote-to-Bind Rate
Before:8%
After:14%
75% improvement
Total Return on Investment
487% in first 6 months
in first year
“
RevGap didn't just build us some automation—they rebuilt how our agency operates. We're handling 3x the leads with the same team, and our close rate actually improved because we're responding instantly. The AI voice assistant alone books 20-30 appointments a month that we would've completely missed before.
John Martinez
Owner, ABC Insurance
Your Turn
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Schedule Your Free Strategy CallTopics Covered:
insurance lead automationAI voice assistant insuranceAMS CRM integrationinsurance lead response timeautomated lead routing insuranceP&C insurance automation